Automate HR Q&A Sessions with AI Question Clustering and Google Calendar Integration

This workflow helps HR teams run smoother monthly Q &A sessions with employees.

• Who’s it for
  HR teams and managers who want to centralize employee questions, avoid duplicates, and keep meetings focused.

• How it works

1. Employees submit questions through a styled form.
2. Questions are stored in a database.
3. HR selects a date range to review collected questions.
4. An AI Agent deduplicates and clusters similar questions, then generates a meeting script in Markdown format.
5. The Agent automatically creates a Google Calendar event (with a Google Meet link) on the last Friday of the current month at 16:00–17:00.
6. The script is returned as a downloadable .txt file for HR to guide the session.

• Requirements

  • MySQL (or compatible DB) for storing questions
  • Google Calendar credentials
  • OpenAI (or another supported LLM provider)

• How to customize

  • Adjust meeting day/time in the Set node expressions
  • Change database/table name in MySQL nodes
  • Modify clustering logic in the AI Agent prompt
  • Replace the form styling with your company’s branding

This template ensures no repeated questions , keeps HR better prepared with a structured script , and automates meeting scheduling in just one click.