Automated Student Progress Reports from LMS to Parents via Gmail & Google Sheets

This n8n workflow automatically creates and sends regular performance summaries to parents using data from a Learning Management System (LMS). It pulls student grades and attendance, formats them into easy-to-read reports, and emails them without any manual work.

Good to Know

• Fully Automated : Generates reports and sends emails using LMS data.
• Regular Updates : Sends summaries on a set schedule (e.g., every Monday at 9 AM).
• Clear Reports : Includes student grades, attendance, and progress notes.
• Error Alerts : Notifies admins via email if something goes wrong.
• Scalable : Works for multiple students across different classes.

How It Works

Report Generation Flow

1. Weekly Trigger : Starts the process every Monday at 9 AM.
2. Fetch LMS Data : Pulls grades, attendance, and progress from the LMS.
3. Process Data : Organizes the data into a clear report format.
4. Generate HTML Report : Creates a readable report with student details.
5. Send Email to Parents : Emails the report to parents’ addresses.
6. Log Report Delivery : Records the sent reports in a log.

Example Sheet Columns

• Student ID : Unique identifier for each student.
• Name : Full name of the student.
• Grade : Current academic grade or score.
• Attendance : Percentage of classes attended.
• Progress Notes : Brief comments on performance.
• Report Date : Date the report was generated.

How to Use

1. Import Workflow : Add the workflow to n8n using the “Import Workflow” option.
2. Set Up LMS Access : Configure n8n with LMS credentials to fetch data.
3. Configure Email : Add parent email addresses and set up an email service (e.g., Gmail).
4. Activate Workflow : Save and turn on the workflow in n8n.
5. Check Logs : Verify reports are sent and logs are updated.

Requirements

• n8n Instance : Self-hosted or cloud-based n8n setup.
• LMS Access : API or credentials to connect to the LMS.
• Email Service : SMTP setup (e.g., Gmail) for sending reports.
• Admin Oversight : Someone to monitor and fix any errors.

Customizing This Workflow

• Change Schedule : Adjust the trigger to send reports weekly or monthly.
• Add More Data : Include extra LMS fields like behavior notes.
• Custom Email : Change the email template for a personalized touch.