Description
💸💬 Slack Pro is powerful — but the price hurts, especially for growing teams. This workflow is designed as a low-cost alternative solution that provides some Slack Pro functions (searchable history + AI summaries) while you stay on the free Slack plan (or minimal paid seats).
What is the advantage?
- 🧠 AI Slack assistant on demand – @mention the bot in any channel to get clear summaries of recent discussions (“yesterday”, “last 7 days”, “this week”, etc.).
- 🗄️ External message history – recent messages are routinely saved into Google Drive, so important conversations live outside Slack’s 90-day / 10k-message limit.
- 💰 Cost-efficient setup – rely on Slack free plan + a little Google Drive storage + low-cost AI API, instead of paying Slack Pro ($8.75 USD per user / month).
- 📚 Business value – you keep the benefits you wanted from Slack Pro (memory, context, easy catch-up) while avoiding a big monthly bill.
🧠 Upgrade your Slack for free with AI chat summaries & history archiving
👥 Who’s it for
- 💰 Teams stuck on Slack Free because Pro is too expensive (e.g. founders, small teams)
- Want longer history and better context, but can’t justify per-seat upgrades.
- Need “Pro-like” benefits (search, memory, recap) in a budget-friendly way.
⚙️ How it works
- 📝 Slack stays as your main chat tool : People talk in channels the way they already do.
- 🤖 You add a bot powered by this workflow : When someone @mentions it with something like (@SlackHistoryBot summarize this week).
- 📆 On a schedule (e.g. monthly), it backs up channels : Walks through channels the bot can access and saves recent messages (e.g. last 30 days) as a CSV file into Google Drive.
🛠️ How to set up
-
🔑 Connect credentials (once)
- Slack (Bot / App) : recommend other tutorial video
- Create and configure a bot.
- Create a credential.
- Invite the bot to channels you want to cover.
- Google Drive
- Connect a Google account for storage.
- Create a folder like
Slack History (Archived) in Drive and select it in the workflow.
- AI Provider (e.g. DeepSeek)
- Grab any LLM API key.
- Plug it into the AI node so summaries use that model.
-
🚀 Quick Start
- Import the JSON workflow.
- Attach your credentials.
- Save and activate the workflow.
- Try a real-world test:
- In a test channel, have a short conversation.
- Then try
@(your bot name) summarize today.
- Check that archives appear:
- Manually trigger the “archive” part from your automation tool.
- You should see files named after your channels and time period in Google Drive.
🧰 How to Customize the Workflow
- Limit where it runs
- Only invite the bot to “high value” channels (projects, clients, leadership).
- This keeps both AI and storage usage under control.
- Adjust archive frequency ⏰
- Monthly is usually enough; weekly only for critical channels.
- Less frequent archives = fewer operations = lower cost.
- **Customize the summary style (system prompt) **📃
- What language to use (e.g. Chinese by default, or English, or both).
- How to structure the summary (topics, bullets, separators).
- What to focus on (projects, decisions, tasks, risks, etc.).
📩 Help & customize other slack function
Contact: [email protected]
